ARC System - Coworking Space Management
Professional case study detail services by SOFTA Solutions.
The Challenges
ARC System addressed the inefficiencies in coworking space management where existing solutions were disjointed. Competitors used isolated tools, resulting in poor coordination, manual tracking, and suboptimal user experiences. The goal was to create a comprehensive, integrated platform tailored to the unique needs of coworking operations.
- Fragmented systems leading to inefficiencies in booking, work orders, and POS.
- Reliance on separate tools like standalone POS, booking systems, or Excel sheets.
- Competitors lacked a unified user experience for comprehensive management.
- Need for an all-in-one solution to handle coworking space rentals effectively.
The Solution
We implemented a groundbreaking unified system that combined all essential functionalities into one intuitive interface.
Understanding Business Requirements and Vision
Collaborated with project owner Mr. Omar Tarek to align on goals, business needs, and operational vision for coworking management.
Competitor Analysis
Conducted market research revealing competitors' reliance on separate systems. Identified opportunities to create a superior, integrated experience.
Sketching and Prototyping
Developed initial sketches to structure the system. Built and tested a prototype to validate operational flows and user experience.
Implementation and Launch
Integrated booking, work orders, and POS features. Provided ongoing refinements to ensure the system met evolving needs.
Technologies Used
Laravel
Backend Framework
Vue.js
Frontend
MariaDB
Database
JavaScript
Interactivity
Project Timeline
Day 1: Planning & Analysis
Day 1Business requirements gathering, vision alignment, and competitor analysis.
Day 2: Design & Prototyping
Day 2Sketching system structure and developing initial prototypes.
Day 3–5: Development & Integration
Day 3–5Core module development, integration of booking, work orders, and POS.
Day 6–8: Testing & Deployment
Day 6–8Comprehensive testing, user experience refinements, and final launch with support.
Results & Impact
Key Achievements
- 45% improvement in operational efficiency through unified processes.
- Elimination of fragmented tools for seamless management.
- Real-time visibility and coordination across all functions.
Business Impact
The ARC System improved workflows and delivered measurable business growth for coworking spaces
“The ARC System has completely transformed our coworking operations. We've moved from disjointed tools to a unified platform that's efficient and user-friendly, exceeding our vision and boosting productivity.”
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